Given below is the general procedure followed for "Supporting Program for Young Scholars' Home Laboratories":
|1. Proposal Development
||To prepare for the application, consult with the faculty/research member who is planning to travel abroad and start making a concrete plan for compensating his/her absence as early as possible.
- Check how long the travel is going to be, for what duties the support is requested, what kind of adjunct staff (project-based researcher, RA, TA, technical staff, administrative staff, etc.) is needed, and how much it costs to hire the staff.
||Calls for application period usually start a month and a half before the deadline. Submit the application form and other required materials to the administrative office of your academic unit.
- Read the application guidelines carefully before you start preparing for the application. Administrative staff at each academic unit should carefully examine all the submitted documents, and check if applicants satisfy the required conditions.
- Each academic unit sets its own application deadline. Check the deadline in your academic unit in advance.
||After the application deadline, Selection Committee for the John Mung Program will conduct two screening processes.
- In the first screening, Kyoto University professors appointed in accordance with their respective fields of studies screen application documents.
- In the second screening, a smaller group of committee members determines final candidates.
|4. Results Notification
||Results of the screening will be notified to all the applicants and their academic unit via email.
- If you receive "formal adoption," you may start preparing for your employment procedure.
- If you receive "provisory informal adoption," you are required to submit additional and/or revised documents (e.g., revised budget for expected personnel cost) in accordance with requirements defined by the Selection Committee.
- If the traveling scholar applies for Young Scholars Overseas Visit Program and receives provisory adoption, you will not receive formal adoption unless you fulfill all the requirements.
- If you receive a rejection notice, you will not be able to receive any support from the program. No information on the process of the screening will be provided.
|5. After Receiving Formal Adoption
||Successful candidates should start searching for the necessary personnel to be employed while the young scholar is absent. They are also required to finalize their itemized budget in consultation with the administrative staff in their academic unit.
- After the formal adoption is granted, the Office of the John Mung Program will decide the exact amount of the grant to be allocated to your academic unit. If you receive the budget over two fiscal years, separate the personnel and other contingent costs for each fiscal year separately.
- If the proposed plan is going to change substantially, submit a document stating the reason for the change.
||Within a month after the traveling scholar returns to Japan, submit an Accomplishment Report to the Office of the John Mung Program.
- Write down the progress and achievements of the traveling scholar as well as the details of the budget spent for the personnel and other contingent costs. Make sure to put your signature at the bottom of the form, and submit it to the administrative office of your academic unit for financial review.